General Rules and Policies
By entering and participating in Glade Gaming Getaway or any associated activity or resort area during the event you agree to follow the rules and guidelines below. We ask that you please be considerate of those around you at all times and do not behave in a way that would make any person feel unwelcome, unsafe, or uncomfortable. You must be over the age of 18 to purchase a badge. Persons over the age of 18 may purchase badges for their children or for those they are the legal guardian. By purchasing a badge and entering the event you agree to these policies in full including the Release of Liability Agreement below.
Our host venue The Resort at Glade Springs has on-site security working 24/7. When there is any issue involving fighting, harassment, destruction of property, theft, and any other inappropriate or disruptive behavior – security will intervene and remove any responsible parties from the event. Please note there are security cameras throughout the resort.
Our Event is All Ages But Some Restrictions Apply
Glade Gaming Getaway will present a family friendly atmosphere where there will be activities for people of all ages. However, there are certain events and areas that will be age restricted. By attending Glade Gaming Getaway you agree to honor these restrictions when applicable.
Kids ages 6 and under do not require a badge to attend and all attendees ages 13 and under must be accompanied by an adult over the age of 18 at all times. All badges must be purchased by a person over the age of 18.
Glade Gaming Getaway is an event where attendees are meant to feel welcome and safe. If a fellow attendee indicates that you are making them uncomfortable, please immediately step away and leave them alone. With that said, many people may not be able to express when they are feeling uncomfortable or annoyed. For this reason, we ask that every attendee understand this policy in full and use your very best judgement in how everyone around you can feel comfortable in all situations.
Do not touch or invade the personal space of any attendee. Even when participating in activities such as the Halloween party where dancing may occur, do not invade anyone’s personal space. Do not follow any person. Do not verbally attack, insult, or threaten any person. Glade Springs security will remove any person who does not follow this policy and works closely with law enforcement when necessary.
Remember, cosplay does not equal consent. Do not touch any cosplayer or their attire/props and do not take a photo of them (or any person) without asking.
Badges and Tickets
You must be over the age of 18 to purchase a badge. Persons over the age of 18 may purchase badges for their children or those they are a legal guardian of. All attendees are responsible for keeping up with their badges and tickets. Any lost or stolen badges or tickets cannot be replaced or refunded. Badges must be worn at all times while in event areas. If a staff member asks to see your badge, you agree to kindly show them your badge as they are simply ensuring fairness and safety for all attendees. Badges may not be transferred or given to any person who they were not initially purchased for.
Glade Gaming Getaway is an all ages event where everyone is to feel welcome and included. Clothing and cosplay should not contain foul language, inappropriate words or symbols, hate speech, nudity, and or anything that would make those around you feel uncomfortable, unsafe, or unwelcome. The Resort at Glade Springs does not allow such items to be worn on their property and will ask that you cover up anything that would make their guests feel uncomfortable.
Photo and Video
This policy goes for our internal photographers and videographers as well as attending media and individuals. By attending Glade Gaming Getaway you understand that you may appear in photos and videos that may be posted to social media and used in future promotions and advertisements. There may be video or photos taken by our staff of large groups such as the Halloween Party or open gaming area, but there should always be consent given before taking a photo of a small group or individual. A costume is not an invitation for a photograph. A person playing a game is not expecting to be filmed. We ask that all attendees be mindful of that before taking any photos or videos during the event. If someone asks for you to not film or photograph them, you must respect their request.
Weapons are not permitted in any resort area including common areas, guest rooms, or outdoor spaces. Guests may not enter the security gate with knives, guns, or weapons of any kind. The Resort at Glade Springs is a private resort and reserves the right to restrict these items from entering their grounds. Fake weapons which are part of costumes should easily be shown to be fake upon a brief inspection and should not appear overly realistic. Any overly realistic looking item that makes others feel unsafe may be asked to be kept in your room or vehicle.
Drugs, Alcohol, Smoking, and Vaping
Illegal substances are not permitted on the premises of The Resort at Glade Springs. Any person who brings illegal substances to the event will be removed without refund. Alcohol may be served in designated areas at the event and all attendees must present a valid government ID in order to purchase or consume these beverages. The Resort at Glade Springs reserves the right to refuse the serving of alcohol to any person whose behavior becomes disruptive or concerning. No person under the age of 21 may purchase or consume alcoholic beverages. Smoking and vaping are not permitted anywhere other than designated outdoor areas.
Release of Liability Agreement
By attending Glade Gaming Getaway organized by Lonely Hero Games LLC and/or use of the property, facilities and services of Lonely Hero Games LLC and The Resort at Glade Springs, you agree for yourself and (if applicable) for the members of your family, to the following:
1. AGREEMENT TO FOLLOW DIRECTIONS. I agree to observe and obey all posted rules and warnings, and further agree to follow any oral instructions or directions given by Lonely Hero Games LLC and The Resort at Glade Springs, or the employees, representatives or agents of both parties.
2. ASSUMPTION OF THE RISKS AND RELEASE. I recognize that there are certain inherent risks associated with attending Glade Gaming Getaway and I assume full responsibility for personal injury to myself and (if applicable) my family members, and further release and discharge Lonely Hero Games LLC for injury, infringement of any right, loss or damage arising out of my or my family’s use of or presence upon the facilities of Lonely Hero Games LLC and The Resort at Glade Springs, whether caused by the fault of myself, my family, Lonely Hero Games LLC, The Resort at Glade Springs, or other third parties.
3. INDEMNIFICATION. I agree to indemnify and defend Lonely Hero Games LLC and The Resort at Glade Springs against all claims, causes of action, damages, judgments, costs or expenses, including attorney fees and other litigation costs, which may in any way arise from my or my family’s use of or presence upon the facilities of Lonely Hero Games LLC and The Resort at Glade Springs.
4. FEES. I agree to pay for all damages to the facilities of The Resort at Glade Springs or Lonely Hero Games LLC caused by any negligent, reckless, or willful actions by me or my family.